The Clark Center Courtyard is located in the middle of the three wings and is the roof of the Clark Auditorium.
There can be no food or drink in the Clark Center Auditorium at any time, and the only caterer allowed in the Courtyard is Nexus Cafe. No red wine is allowed in the Courtyard at any time. There is no furniture in the Courtyard, and using Nexus Cafe's outdoor tables is not permitted: all furniture must be ordered through Stanford Event and Labor Services after approval from the Clark Center Facilities office. Large events will also be required to order trash cans and recycling bins from Stanford PSSI.
The Courtyard must be reserved with a request like any other Clark Center space. Its availability is restricted by events in the Auditorium, as noise travels down and can disrupt other meetings in the Auditorium space.
The event organizer and the event sponsor are considered jointly responsible for upholding these policies, and any food or trash left behind will result in a housekeeping fee of at least $250.
Only scientifically related meetings that serve the mission of Bio-X can be hosted in the Clark Center.
No posters, banners or materials of any kind may be affixed to walls, doors or railings. Posters may be displayed on the corkboard in the seminar room lobby area, or on easels.
For AV assistance, please submit a service request form to Stanford Event Services. Please note that if you choose not to have an Event Services technician at your event and you encounter technical problems, you will still need to contact Event Services, since Clark Center does not have in-house AV technicians.
Since we do not charge a rental fee for our rooms, we expect that meetings are open to all students and faculty and that there is no registration fee for attendance. If you decide to charge a registration fee we will need to review the reason behind the charge, and you will need express approval from Clark Reservations.
NO FOOD OR DRINK is allowed in the Clark Center Auditorium or in the auditorium lobby space at ANY TIME. Please wait for written confirmation from our Clark Center room scheduler before organizing catering in the courtyard area. Catering in the courtyard MUST be arranged through NeXus Cafe (650 324-3447).
Food, beverages and smoking are never permitted in the auditorium. We are monitoring the room hourly, and please note, that a $250 cleaning fee will be charged to any group bringing food or beverages into the auditorium.
NeXus Café is the only approved caterer for the Courtyard. In the past, outside caterers have severely damaged the walls in the building and courtyard. If you receive an exception from the Clark Administrator allowing outside catering for an event, the event organizer must chaperone and supervise the caterers at all times to ensure that caterers leave the premises without causing damage to the building.
The user is responsible for leaving the Courtyard clean following the scheduled event. If additional clean-up or repair of damage is needed, you will be charged for these costs. Please provide an account number at the time of reservation as insurance for necessary clean-up or damages. Weekend events are not permitted without a Facilities office chaperone for the duration of the event.
Please note: Stanford's resources exist to support the university's missions of creation, preservation, and dissemination of knowledge. The university's assets must be preserved for these purposes, not for the personal gain of individuals nor for outside parties' uses which do not further Stanford's academic objectives.
Verbal confirmation that a facility is available does not constitute final approval. Written confirmation is required and will be issued after all policy matters have been reviewed. If there is ever question or difficulty in accessing the facility, Security Dispatch may request to see your written confirmation. You must have a copy of the approved application available, especially for any after-hours events.
All non-Stanford organizations and individuals wishing to use the facilities must be sponsored by a member of the Stanford faculty, staff or a registered student representing an academic department or student organization. Requests for use by non-Stanford organizations or individuals must be signed by the sponsor, and an account number given in case of damage or clean-up.
Any meeting or event held on a weekend will require at least $250/four hours housekeeping, as well as a $500 chaperone fee. Events held after business hours (M-F 8-5) may also be subject to these fees.